Lottery FAQs for Student Houses & Apartments
Won't you be my neighbor?
What Is the Witten'Burbs Lottery?
This portion of the Housing Lottery is for current students who have junior standing and are entering their last two years of undergrad. These students have the opportunity to live in a more independent housing arrangement in one of our university owned apartments or houses. Although Juniors and Seniors are eligible to live in a student rental property, they can choose to live in a residence hall room instead if they wish.
The only students who would not be required to participate in any part of the housing lottery are students previously approved to: Commute; Live privately; Live in the Campus Ministries House, Eco House, Fraternity or Sorority House or students who have renewed a Wittenberg rental property, and Non-returning RA's.
Can I Stay In My Current Residence Next Year?
Students who wish to stay in their current house or apartment may have the opportunity to renew their property for next year. Properties can only be renewed a maximum of 2 times (i.e. 3 consecutive years of occupancy) before it is placed back into the general lottery. Residence Life will notify current occupants each spring whether or not they have the opportunity to renew. Property eligibility for renewal can also be restricted due to facility, departmental, and university needs.
If a student has a current housemate graduating or moving to another rental property, the remaining student(s) has the right to add other qualified student(s) through the renewal process. Properties requesting renewal must be able to fill all beds in the space (no vacancies permitted) during the renewal process. Please note renewal requests can be denied based on property treatment and conduct concerns.
How Does The Housing Lottery Process Work?
- Students organize into housing groups of 1-5 people according to the size of the unit in which they want to live.
- One student creates a housing group on the system and invites the others to join it.
- Individual students accept or deny their membership and confirm their eligibility to continue in the process by removing any holds that might be on their accounts.
- Once all members have accepted, the primary member creates a rank-order list of the units they prefer to live in, choosing from among the houses/apartments that are available. We recommend that you preference as many units as possible, as this will increase the likelihood of a match between your preference and housing availability.
- Only the primary member is empowered to create the preference list, but the other members may view it on the system at any time.
- On the assigned date, the on-line system matches groups with the units they prefer.
- March 21: 5 bedroom rental units assigned
- March 23: 4 bedroom rental units assigned
- March 28: 3 bedroom rental units assigned
- March 30: 2 bedroom rental units assigned
- April 3: 1 bedroom rental units assigned
- In the event that groups of 5, 4, or 3 are unable to be matched with a unit they preferenced, those groups can re-organize into 4's, 3's and 2's and try again on the later dates.
- Students who fail to participate in the on-line process will be assigned to any open units that remain at the end.
- You will receive messages to your Wittenberg e-mail account confirming details and asking you to take certain actions. It is essential that you check your e-mail frequently.
Does the my class standing matter for my group?
Somewhat. Housing assignments are made in order according to computer-generated random numbers. These computer-generated random numbers are generated in three pools - seniors, juniors and sophomores. For the purposes of the Housing Lottery, current students with fewer than 60 credits are sophomores; 60-92 credits are juniors; and 93+ credits are seniors.Seniors are assigned before juniors and juniors are assigned before sophomores.
Groups are assigned together based on the individual whose random number comes up first (e.g. a group with one senior and three juniors will be assigned when it is the senior's turn because seniors go before juniors). One senior would not have any better chance than another senior though as the numbers are randomly generated within the class. However a group could increase their odds by increasing the number of seniors in their group - please note this is not a guarantee of first choice though.
In the 2018 Housing Lottery (for academic year 2018-2019), we will begin following class designations as defined by the registrar for housing lottery (so 64 credits to qualify as junior standing).
Where Can I Find the Available Housing List?
The list of Available Rental Properties can be found on the Housing Lottery web site and on the Student Rental Properties website. The complete list will not be available until after the Renewal/RA Selection process is complete (late February).
How can I find out what the properties look like?
Some information is available on the Student Rental Properties website. You can also come to a tour of properties in late February - more details to come.
Are there any additional charges or savings for living in the Witten'Burbs?
Student living in the Witten'Burbs have the ability to drop to the two lowest meal plans or drop the meal plan all together. This can be a cost saving over living in the residence halls depending on your shopping and cooking habits - if you shop wisely, cook your own meals, and don't waste food or eat out frequently.
Some properties have utilities (gas, electric, water/sewage, trash) included; some do not; some are a mixture. You can find the full list on the Student Rentals webpage. You can estimate possible expenses by speaking with the local utility providers or by contacting Angie Kettler. You will want to come to an agreement with roommates about the utility usage and cost prior to move in, including who's name the bill will be under and how the responsibility between roommates will be shared. You will also want to discuss other amenities such as cable tv, internet, and phone service if desired as these would have to be arranged by individual units.
Keller and Sprecher are fully furnished. Most other properties require students to bring their own furniture. There are laundry facilities for Keller and Sprecher residents. None of the other properties have university provided laundry machines although some may have hook-ups available. Keller and Sprecher units have individual temperature controls for heat and air conditioning; most other properties do not have central air. All units have equipped kitchens with fridge, stove/oven, and sink. Keller and Sprecher have dishwashers as well; some other properties have dishwashers as well although it is not common. Keep in mind that these factors affect the overall cost of the residence you choose - so a unit that appears to have a cheaper rental amount may not actually be cheaper once you factor in the cost of utilities, furniture, and amenities. We encourage you to sit down with your intended roommates and work out anticipated costs prior to ranking preferences in the housing lottery website.
If residents want to bring in other appliances not already present in their unit (a/c units, laundry machines, etc.), they must request permission in advance and get approval from Residence Life and Physical Plant prior to bringing the appliance. The resident is responsible for appropriate, safe, and complete installation and removal.
What if I want to live off-campus, not in a Wittenberg property?
Students are required to reside in Wittenberg housing the entire time they are enrolled. Typically, that means that the first two years are spent in the residence halls and the last two years in a Wittenberg-owned rental house or apartment.
Students wanting to be released from the housing requirement must submit a Housing Release Request form and include a written rationale. The only reasons a student would would be approved to be released from the housing requirement are: 1) Commute from the principal residence of their parent/legal guardian that is within a 30 mile driving distance; 2) Live in a Greek organization house; 3) Married or have dependents in their care. Students should consult with financial aid about potential impact prior to submitting a request. Housing Release Requests should be submitted by February 10th for consideration prior to housing lottery. Any release request received after July 15th may be deferred until the following semester.
When can I move in? Can I keep belongings in my rental over the summer?
Students cannot keep belongings in rental units over the summer unless they sign and pay for a summer rental contract. Summer housing information will be available in mid-March. Requests and contracts will be due by April 10th. Please note all properties not contracted for summer housing will be cleared during the summer, including all basements and attics. Students should remove all belongings prior to the current rental move out deadline of May 21, 2017. Any removal and disposal of belongings will be charged back to student accounts. This includes any furniture or appliances ordered by the occupants.
Rental move-in for fall 2017 will begin August 18th. Individuals who are a part of approved early arrival groups (i.e. fall sports, orientation leaders, etc.) will be given separate move-in dates based on their group's approved arrival date.
Current student tenants who are renewing their property for next fall BUT are not contracting for summer should plan to remove their belongings for the summer AND should make arrangements with their utilities and US Mail regarding their time away from the property - mail forwarding, closing accounts (getting a final read), or notifying them of a "vacation/time away period", etc. If you are not returning to the same property next year, you need to make sure your name is no longer on any utility or cable/internet accounts.
If I Have A Question Or Concern About Housing Lottery That Hasn’t Been Addressed, Whom Should I Contact?
You should come to an Information Session or one of the tour nights if at all possible. If none of the times work for your schedule, please feel free to contact Residence Life 937-327-7800 for assistance.