The Office of Accessibility Services works closely with students and faculty to make the process of arranging classroom and testing modifications as easy as possible for everyone.
The information in this section will provide you with information on how to deliver the accommodations to your students.
If you have any questions or concerns about the accommodation process, please contact our office. If you have questions about a specific student’s accommodation, please contact the Director of Accessibility Services.
One of the easiest and most effective things that a professor can do is to include a statement on the syllabus that invites students with disabilities to contact the professor and/or the Office of Accessibility Services.
“Wittenberg University strives to make all learning experiences as accessible as possible. If you anticipate or experience academic barriers based on your disability (including mental health, learning, chronic health, physical, hearing, vision and neurological, or temporary medical conditions, etc.) Please, let me know immediately so that we can privately discuss options. To establish reasonable accommodations, you must register with Accessibility Services by contacting Jamie Rippey, the Director of Accessibility Services at 937-327-7870 or by email at email@example.com . Please note that services are confidential and may take time to put into place, and are not retroactive. The Accessibility Services Office is located in the Office of Academic Services COMPASS Sweet Success Center, Thomas Library on the first floor. Walk-in appointments are welcome 8 AM to 5 PM, Monday through Friday.”
Memo: Disclosure of Accommodation Need
Students who are registered with the Office of Accessibility Services will disclose their need for academic accommodations by giving you an Academic Modifications Memorandum (memo).
Academic Modifications Memorandum (Memo)
Accessibility Services creates an individualized memo for each student who is entitled to accommodations. The memo describes the specific modifications needed in the classroom and/or the testing environment. It also provides instructions for arranging each of the student’s accommodations, or for referring the student to Accessibility Services for alternative testing that professors are not expected to provide.
Schedule a Meeting to Discuss Accommodation Delivery
Accessibility Services encourages students receiving a memo to contact their professors early in the semester to arrange individual meetings with each professor. The purpose of the meeting is to discuss the accommodations listed in the memo and how those accommodations will be implemented. By the end of this meeting, both of you and the student should understand each other's responsibilities and how exam/test accommodations will be arranged (if applicable).
If a student attempts to give you a memo immediately before or after class, you have the right to inform the student that you will not be able to accommodate them on this occasion, but will on future situations identified in the memo. If the student is asking for something not included on the memo, please refer the student to the Office of Accessibility Services.
Disabled Students without Memos
Sometimes a student who does not have a memo from Accessibility Services will claim to have a disability. Wittenberg University requires students to establish eligibility for disability assistance before they may be accommodated in the classroom or in the residence halls. Accessibility Services is the office designated to collect and maintain confidential disability materials and to coordinate accommodations for students.
You should arrange disability modifications only for students who provide you a memo from Accessibility Services. No legal difficulties will be incurred by informing a student that he or she must provide an Accessibility Services memo in order to be accommodated. If a student brings you the documentation of a disabling condition, refer the student to Accessibility Services.
Arranging for Peer Copies of Class Notes
A disability may interfere with a student’s ability to take comprehensive class notes for a variety of reasons. For these students, the Accessibility Services Director will work with the student to determine the best solution. The goal of this accommodation is to ensure that students have notes comparable to what they would have if their disability did not interfere with note taking. The student’s accommodations memo may indicate a need for:
- Copies of notes
- Permission to use a laptop
- Permission to record class lecture
Copies of Notes
If you are posting notes to Moodle, please clarify for the student whether these are complete study notes. If comprehensive PowerPoint slides or notes are provided to all students, you have met this student’s need.
If you are not able to directly provide the student with complete study notes, please assist them in obtaining copies of notes from a classmate.
Make an announcement in class requesting a volunteer note taker or by posting an announcement to Moodle. Please do not reveal the name of the student with a disability. You can simply say, “there is a student with accommodations in the class that needs note taking assistant; will someone please volunteer to share their notes with this student?” Please have volunteers sign-up on the Accessibility Services Note-Taker Sheet and return the form to the Office of Accessibility Services. If you do not get a volunteer on the first try, please make one more in-class announcement.
If you have concerns about the use of laptops in your course, please contact the Accessibility Services Director to discuss options. If a student misuses this accommodation by spending time on email or social media during class time the student may lose this privilege.
It is legal for a student to record a lecture as an alternate method of accessing the class content. If you have concerns about how the material will be used after it is recorded, please contact Accessibility Services. At your request, the student recording your lectures can sign a privacy statement. Students may be recording with Smart-Pen, laptop or other recording device, this will be specified in their accommodation letter.
In every course, the professor identifies and defines the essential course requirements and measures whether they have been met. Based upon the student’s diagnosed condition, a discussion will be needed to determine how the student could meet the essential requirements of the course.
The Office of Civil Rights suggests using the questions to guide your discussion of what reasonable accommodations will look like in your class:
- Is there classroom interaction between the instructor and students, and among students?
- Do student contributions constitute a significant component of the learning process?
- Does the fundamental nature of the course rely upon student participation as an essential method for learning?
- To what degree does a student's failure to attend constitutes a significant loss to the educational experience of other students in the class?
- What does the course description and syllabus say?
- What is the method by which the final course grade is calculated?
- What are classroom practices and policies regarding attendance?
Due to the limited space available to the Office of Accessibility Services and COMPASS. We have implemented an online registration form for students to schedule to take their exams in COMPASS. Only students approved for exam related accommodations such as extended time, reduced distraction testing locations, use of a scribe/reader, etc. should use this form to request our office to proctor your exams. Students can access the form here.
Once, the registration form has been submitted online, the students will receive an email confirmation with their test appointment. Professors will also receive a copy of the confirmation. Email or phone scheduling is not permitted.
Students authorized for exam accommodations have three exam options:
- Take exams with the class without accommodations.
- Take exams with appropriate accommodations arranged by the professor.
- Schedule to take exams in COMPASS.
Submitting Exams to COMPASS
Please submit the exam or quiz material with exam cover sheet at least one (1) day prior to the scheduled exam to Accessibility Services via firstname.lastname@example.org. Click here to download a copy of the cover sheet.