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Recruitment Procedures

This recruitment page provides an overview of Wittenberg's notice of nondiscrimination, recruitment steps and procedures, volunteers steps and procedures, and responsibilities for which the hiring supervisor will be accountable.

The hiring manager's role at the beginning of the hiring process is critical. Vacancies create an opportunity to rethink how departments go about getting work done. Hiring managers should strive to hire qualified, talented individuals who have an institutional fit and meet the current departmental needs, increase the representation of staff from diverse groups, and encourage career growth of current staff members.

Wittenberg's commitment to developing a diverse workforce prompts us to take positive steps to recruit, hire, train and promote qualified individuals from diverse backgrounds. For example, we must generate applications from members of minority groups, rather than simply waiting to receive them, be flexible in defining positions, and be willing to provide the necessary training and support. In this sense, diversity management goes beyond equal employment opportunity, which requires employers to eliminate discriminatory conditions.

The university's strength over our long history is based on the quality of our faculty, staff and students and their efforts to excel. Careful consideration and attention to the hiring process are essential to maintaining our standard of excellence.

Hiring & Recruiting:  Steps & Documents

**NOTE**:  PDF forms must first be downloaded to be 'fillable'. Click on the link to open the form, then use the download icon (third icon, top right) and "save-as" a new document to your computer - OR - click the "Open with a different viewer" button in the upper right corner of the forms then select the radio button "Open with Adobe Acrobat" and the forms should open as a PDF fillable forms.

  • STEP 5: Request to make a hire.  After the reference checks have been conducted, Hiring Managers complete the Request to Hire (RTH) form.  The completed form must be routed to obtain the appropriate signatures then returned to HR.
  • STEP 6 : Background Check.  When HR receives the Request to Hire form, a background check will be initiated with our vendor, OPENonline.  The selected candidate(s) will receive an email and/or SMS text message from OPENonline with instructions on how to securely upload their information.  
    • Hiring Managers, please advise your selected candidate(s) of this process and ask them to be looking for the email/SMS text from OPENonline.
  • STEP 7:  Send Recruiting material to HR.  To ensure compliance of our recruitment procedures, please send all hand-written or typed recruiting notes, evaluation forms, etc. to HR for the recruiting file.   If sending through interoffice mail, please seal and mark the envelope confidential. 
  • STEP 8:  Welcome to Wittenberg.  HR will send a "Welcome to Wittenberg" email to the selected hire that includes the signed appointment letter, links to important documents, and important next steps. 

Engaging a Volunteer:  Steps & Documents

  • STEP 1:  Volunteer Agreement/Supervisor.  The supervisor of volunteer completes the top section of the Volunteer Agreement. 

    • After completing the top section, the Supervisor SAVES the document to their computer, then forwards it to your Volunteer to complete their portion.

  • STEP 2:  Volunteer Agreement/Volunteer.  The volunteer completes their portion of the Volunteer Agreement. 

    • Volunteer prints the form and signs it.  Volunteer returns the signed form to HR.

  • STEP 3:  Background Check.   

    • When HR receives the Volunteer Agreement, a background check will be initiated with our vendor, OPENonline.  The selected volunteer(s) will receive an email and/or SMS text message from OPENonline with instructions on how to securely upload their information.   
      • Managers/Supervisors - please advise your volunteer(s) of this process and ask them to be looking for the email/SMS text from OPENonline.
  • STEP 4:  Training. 

    • The volunteer may be required to complete training modules with Human Resources and will receive information on required training via email.

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