Spring 2023 Closing | Wittenberg University

Overview

24 HOUR QUIET HOURS: Begin at 9 p.m. Monday, May 2 through the end of finals on Wednesday, May 10 at noon.
Students should check out 24 hours after their last final.
Residence Halls close: 10 a.m. Thursday, May 11
Witten’Burbs (University houses & apartments) close: 10 a.m. Friday, May 12 (If you are not graduating or participating as an official volunteer, confirmed by the Commencement Committee, you must move out by this date/time).
Commencement helpers move out by 4 p.m. Sunday, May 14
Graduating seniors move out by 4 p.m. Sunday, May 14
Last meal in the CDR is lunch at 1 p.m. Wednesday, May 10 (all spring meal plans end at 1 p.m. Wednesday, May 10)

Checkout Procedures

Residence Hall Checkout Procedures

Sign up for a check out time or indicate you are using express check out by May 1, at 8pm. NOTE:check-out should be within 24 hours of your last exam.

Option 1: Express Check out- Complete the express check-out form online and place your key in a sealed envelope, labeled with your name, room number and bedroom letter on it (as appropriate). You will turn in the sealed envelope to the key return box at Wittenberg Police Division night window at Recitation Hall. Key envelopes will be available at drop box.

Option 2: Check-out with an RA at the office, return key, & sign the check-out form.

Your signature verifies that you understand that Residence Life Professional Staff will make a final assessment of damages after hall closing which may result in a charge or additional charges to your account and validates that you have been properly checked out. It does not indicate you agree with the assessment, that the assessment has been completed in full at that time, or that you admit responsibility for any damages.
RAs do not determine damage charges and cannot exempt you from damage charges.
Checkout times are available between 8am-7pm beginning Thursday, May 4th through Thursday, May 11th at 10 a.m. If you need to check out, outside of this time you will make an appointment with your AC or use express check out.
Schedules will be posted on RA doors, you need to sign up by May 1st for your check out time.
If you are leaving before May 4, you must make arrangements with your AC at least 24 hours in advance of check-out.

Properly prep for Checkout:

Clean room:

Remove all tape, picture hangers, stickers, command hooks, lights, etc. from walls and doors
Empty and wipe out drawers and shelves
Wipe off tops of desks, dressers, and window sills
Dispose of all trash:
- Trash bags will be available in the hall offices beginning May 2
- Tiger Move-Out begins on Thursday, May 5:
  - Goodwill Reusable Collection sites are available for lightly used items you do not want
  - Dumpsters will be located throughout campus
  - Non-perishable food items will be collected in the residence halls
  - No hazardous items
  - No broken items
- Sweep/vacuum the floor
- Clean & wipe out trash/recycling bin
- Failure to clean room properly will result in fines.
Remove all personal belongings from room and public spaces/hallways:
- Do not leave any belongings in the hallway or your room! If any items are left behind, you will be fined $100 per item.
- Double check laundry room, bathroom, lounges, etc.
- DO NOT “donate” to public spaces use Tiger Move Out-- items left behind will be charged back to the community.
Turn off lights. Set thermostat to 70 degrees. Shut & lock windows.

If you bunked your beds- un-bunk them and return pegs to hall staff.

Make sure all furniture (desk, chair(s), bed(s) etc.) that was in your room at check-in is in the room for check out.

NOTE: If you rented a micro-fridge from BedLoft: Clean, defrost & wipe out micro-fridge. Failure to do so will result in fines from BedLoft. If you rented a loft, you do not need to do anything other than remove your personal belongings. Un-bunk beds and turn in bunking pins to your staff office. Make sure all furniture (desks, chairs, beds, etc.) that was in your room at check-in is in the room for checkout.

Failure to check out properly will result in a $50 improper checkout charge.

You must leave the building after checkout as you no longer have key access and are now considered a guest.

Witten'Burbs Checkout Procedures

Properly prep for Checkout:

Make sure all University furniture (desks, chairs, beds, etc.) that was in your property at check-in is present
Clean room and common spaces:
- Remove all tape, picture hangers, command hooks, stickers, etc. from walls, doors, & windows
- Empty and wipe out shelves, cabinets, & drawers.
- Wipe off countertops, bathrooms & kitchen surfaces, windows, and window sills.
- Make sure attics, basements, rooms, closets, porches, and common spaces are clear of personal belongings & trash.
  - Clean and sweep/vacuum/mop the floors.
  - Pick up any trash or debris from entry way, porches, balconies, and yards.
Dispose of all trash:
- Trash should be taken to the curb, fully bagged/contained (so it will make it to trash pick-up day) and not blocking the sidewalk. Failure to properly dispose of trash will result in an $150-$300 fine.
- If you have large/bulky items to trash, take items to the dumpsters
Tiger Move-Out begins on TBD:
- Goodwill Reusable Collection sites for gently used items for donation. (No broken items)
- Dumpsters will be located throughout campus for large items and extra garbage
- Non-perishable food items will be collected in the residence halls
- No hazardous items
Do not leave trash in or around your house/apartment or fail to pull your trash to the curb for pick up! If you are leaving prior to Friday, please do not place at the curb; instead take your trash to the dumpster.
Make sure all trash cans and recycle bins are present and in good/clean condition.

Notify cable/internet of end date. Turn off all lights. Make sure the thermostat is turned off or set to 70 degrees. Shut and lock all windows and doors.

Complete the express check-out form online and place your key a sealed envelope, labeled with your name and room number and bedroom letter on it. You will turn in the sealed envelope to the key return box at Wittenberg Police Division night window at Recitation Hall. Key envelopes will be available at drop box. Failure to complete express check-out correctly will result in a $50 improper check-out fine.

Only one envelope & form per resident! Please do not leave keys with roommate or place multiple roommate’s keys in the same envelope!
Declare any known damages on the online form – indicate responsibility if applicable. Any damages identified during closing inspections will be charged back to the entire house unless someone claims responsibility.
Sign with date & time of checkout. Your signature verifies that you understand that Residence Life will make a final assessment of damages after closing which may result in a charge or additional charges to your account and validates that you have been properly checked out. It does not indicate you agree with the assessment or that you admit responsibility.

Leave the property and return the completed Express Checkout to the key return box at Wittenberg Police Division night window (Recitation Hall). Please do not return to the property after checkout as you no longer have key access and are now considered a guest.

Damage Charge Assessment

Room condition will be assessed once the entire unit is checked out. This is compared with check-in condition noted on the Room Inventory/Condition Record (RCR). Please note that RAs do not assess damage charges; statements made at checkout by the RA should not be construed as a statement regarding damages or charges. All student housing will be assessed by Residence Life/Physical Plant staff after checkout and any damage found will be charged to your student account. Damage charges will be charged equally to the assigned roommates unless someone claims responsibility. Any issues found in residence hall or Witten’Burbs common spaces will be charged back to all residents of that house/community/floor unless the individual(s) claim responsibility. Costs for repairs and replacement of University property are made on a standard schedule of costs that takes into account the range of repair costs commonly seen for supplies and labor. Extreme situations can result in additional costs above and beyond this schedule. The schedule in use this year is available for review online.

Please do not attempt to make your own repairs – this can result in more expensive charges.
The most common, preventable charges are: Failure to return room/house keys; Failure to follow closing procedures; Failure to clean your space; Items lefts behind.
Any university-owned furniture not in the room at check-out will be considered missing and replacement costs assessed. Full replacement costs will be charged for missing University property or irreparable damage.

Continue checking your Wittenberg email! All damage charges will be sent to your Wittenberg email and you only have a limited time from the date of the email to appeal charges.

Commencement Housing

Graduating seniors and students currently living in a residence hall who are authorized by the Events & Scheduling Office to stay for commencement (ushers, band members, etc.) may stay in their spring room until commencement concludes;
Move out and check out must be completed by Sunday, May 14 at 4pm for helpers and graduates (as indicated by Registrar records) to complete their move out.
You must still check out properly by express checkout form on time. If you need to stay in your spring housing between May 11-May 14 (residence halls) or May 14-May 16 (Witten’Burbs), you must complete a request so that we have an accurate roster no later than May 1. Request form available.
Spring Meal Plans, including Bonus dollars and WittGold, end Wednesday, May 10 at 1pm. Limited dining is available for point of sale purchase May 10-14 at Post 95.

Summer Storage

There is no storage in residence halls over the summer. Any items found in hall/room areas will be considered trash and will be disposed of and you will be charged a fine and disposal fee. This includes bikes, appliances, furniture, trash, etc. Requests to store in a Witten’Burb property are considered Summer Housing and carry the summer housing charges of $125 per week.

Any items left in a University apartment or house that have not contracted for summer housing will be removed and disposed of at the student(s)’ expense.
Only students renewing their current assignment for the Fall are able to request summer housing in their property.

Summer Housing

Any housing needs past hall closing (or approved commencement closing) are considered part of Summer Housing; including requests from Witten’Burb residents who renewed their space to keep belongings in their University house or apartment.

Please note that all requests are subject to review and housing is not guaranteed. Summer housing carries additional charges for all summer residents regardless of reason for staying. Charges are per student.
Summer housing is offered in New Hall, Sprecher or Keller apartments with roommates.
- Only Witten’Burbs students who currently live in what will be their Fall 2023 assignment are eligible to remain in their Witten’Burbs assignment over the summer. Eligibility does not guarantee availability, some properties may be offline in the summer due to maintenance.
- Students who are in New Hall are required to have a meal plan, students in Witten’Burbs are able to have a meal plan but are not required.
Summer residents will remain in their current assignment until Summer housing check-in Friday May 19.
Moves to fall assignments will not occur until the end of summer sessions (August 5). Requests to move belongings to fall assignments before then will be denied.
If you need summer housing you must fill out the online request form, log into your housing portal to complete an application.
Summer meal plans begin Monday, May 15, dining locations and hours TBD.