Skip to Content

Housing Selection

NEED HOUSING FOR 2018-2019? YOU ARE IN THE RIGHT PLACE!
Please note: Unassigned returning students will be placed ahead of other waitlist requests and all of the new incoming class.

What is Housing Lottery and am I required to participate?
Do I need to do anything in order to participate in lottery?
When is housing lottery for 2018-2019?
Will there be information sessions or housing tours?
Do credit hours affect my lottery rank?
Can I live in the 'Burbs if I am a 3rd year student but don't have 60 credit hours?
If I have more than 60 hours, do I have to live in the 'Burbs?
How does Housing Lottery work?
When will I know my 2018-2019 assignment?
How do I sign my Room Agreement?
How much will my room cost?
What is included in my Room Rate?
Can I keep the same assignment next year?
How will I know which rooms are available?
Can I see floor plans or room dimensions?
Am I required to participate in each lottery?
Why am I not receiving e-mails regarding my lottery group?
Is there an advantage to submitting my preferences early?
My roommate has a hold and it will not be cleared in time. What should I do?
I have a hold. Who should I contact?
What If I will be studying abroad next year?
What if I am not returning next year?
What if I don't have a particular roommate in mind?
What if I want to live with someone who does not currently live in campus housing?
What if I lose my roommate after Lottery concludes?
What if I want a different housing assignment?
Do I need a meal plan? If so, what are the options and cost?
How long is the meal plan in effect?
Can I change my meal plan after signing the Room Agreement?
I will be in a Residence Hall, but I belong to a fraternity/sorority. How do I obtain the 85 or 45 Meal Plan?
If I have other questions or concerns that are not addressed here, what should I do?

What is Housing Lottery and am I required to participate?

Housing Lottery is the process by which rising sophomore, junior and senior students select their housing for the next academic year. All full-time undergraduate students are required to reside in Wittenberg housing the entire time they are enrolled and as such should participate in lottery.

The only students who are not required to participate in housing lottery are students previously approved to:

  • Commute from the principal residence of their parent/legal guardian that is within a 30 mile driving distance;
  • Live in a Greek organization house;
  • Live in a non-Wittenberg residence;
  • Select housing as a non-returning RA;
  • Fill an RA position for the coming academic year; or
  • Study abroad for the coming fall term.

If you wish to be released from University housing, you must submit a completed Housing Release Application by February 9. If you wish to change the conditions under which you received approval previously (e.g. you were approved to commute but now wish to live in a non-Wittenberg property that is not your parent’s primary residence), you must reapply for Housing Release using the requested new conditions. Residence Life will approve or deny your request based on the information provided so be thorough and clear. Do not proceed with any plans until you receive the Residence Life decision.

Do I need to do anything in order to participate in Lottery?

YES! By February 9th, you should:

  1. Clear any holds:
    1. Log onto MyWitt and click on "My Admin Stuff", then click "Student Academic Information", and then click on "Registration Priority and Holds".
    2. If you have any type of hold/restriction, such as an unpaid balance on your student account, Dean of Students hold, library fine, etc., you must contact the appropriate office to lift the restriction/hold(s) before proceeding through housing lottery. You will not be allowed to proceed if any holds or restrictions exist; this will prohibit your group from entering preferences.
  2. Make sure your credits are correct:
    1. Log onto MyWitt and click on “Student Academic Info”, then click on “Gen Ed Program Evaluation”. Click “OK” on the pop-up. Once the report loads, you can see how many credits you have earned and how many credits you are enrolled in this semester.
    2. If any of the information appears inaccurate, contact the Registrar about next steps. Residence Life cannot correct your credit information for you.
  3. Make sure any ADA housing accommodation documentation is up to date:
    1. If you have a need for a specific type of housing due to a diagnosed, documented condition, please contact Disability Services for next steps.

When is Housing Lottery for 2018-2019?

The housing timeline has been updated as of 01/26/18 the timeline is subject to change. Changes will be noted in bold as they occur.

Housing Lottery occurs over the space of two months. You should be aware of all dates so that you don’t miss pieces related to your desired housing.

February 2: Greek house rosters due to Carol Nickoson

  • Non-returning RA applications due to Residence Life

  • Requests and documentation for ADA housing accommodations due to Disability Services

February 9: Housing Release Requests Due to Residence Life
February 13: Notification of Housing Release decisions
February 16: Housing Lottery website opens for Renewal Housing requests
February 21: Renewal Housing Lottery
February 27: ADA Selection & assignments made
March 1: Non-returning RAs housing assigned
March 6: Housing Lottery website opens for all current residents
March 20: Witten’Burbs 5 bedroom and 1 bedroom Lottery
March 22: Witten’Burbs 4 bedroom Lottery
March 27: Witten’Burbs 3 bedroom Lottery
March 29: Witten’Burbs 2 bedroom Lottery
April 3: Residence Hall triples and quads Lottery
April 5: Residence Hall doubles Lottery
April 20: Housing Swap 3pm-5pm @ Shouvlin 201

Will there be Information sessions or housing tours?

Yes! Students are highly encouraged to come to an Info Session for their desired type of housing:

  • General Overview
    January 29 @ 12pm Hollenbeck, Ness Auditorium

  • General Overview
    January 31 @ 5pm Shouvlin 201

  • ’Burbs Renewal
    January 31 @ 6:30pm Shouvlin 201

  • Witten’Burbs
    February 22 @ 12pm Hollenbeck 131

  • Witten’Burbs
    February 22 @ 5pm Student Center, Alumni Room

  • Residence Hall
    March 14 @ 5pm Student Center, Alumni Room

  • Residence Hall
    March 15 @ 4pm Student Center, Alumni Room

  • Residence Hall
    March 16 @ 12pm Student Center, Alumni Room

A limited number of Witten’Burbs homes will be available for tours depending upon student interest and resident volunteers February 24 and 25. Look for more information in early February. Residence Hall tours will be announced in late February and will occur after Spring Break.

Do credit hours affect my lottery rank?

Credit hours (earned plus currently registered credits) are only used to determine which class grouping you will be included in as the system sorts groups and assigns numbers. For the purposes of the Housing Lottery:

  • Freshman have 31 or less credits;
  • Sophomores have 32-59 credits;
  • Juniors have 60-92 credits; and
  • Seniors have 93+ credits.

These class groupings are based on earned credits at the end of the Fall 2017 semester plus all currently registered credits for Spring 2018, as recorded by the University Registrar. Students with fewer than 60 credit hours are required to live in a residence hall for the upcoming academic year. Students with over 60 credit hours may select a residence hall or a Wittenberg rental property.

Seniors are assigned before juniors; juniors before sophomores; and sophomores before freshman. This lottery is not for incoming, new students. The highest ranking member of the highest class pool of the group determines when the group is pulled for placement in the Lottery. Lottery numbers are NOT averaged within groups.

Can I live in the 'Burbs if I am a 3rd year student but don't have 60 credit hours?

You would have to submit a Housing Release Application to ask for an exception to be made. You should submit this as early as possible (preferably by February 9) as it can delay your group’s progress through Lottery or cause your group to “fall out”. The decision takes into account the rationale provided as well as your academic, conduct, and financial context.

If I have more than 60 hours do I have to live in the 'Burbs?

Not necessarily. You are more than welcome to select a room in a residence hall. Your status as a Junior or Senior will greatly increase your chances of obtaining a room on the floor or in the section that you desire.

How does Housing Lottery work?

Housing Lottery is run through an online system. During the Lottery process, you will receive messages to your Wittenberg e-mail account confirming details and asking you to take certain actions. It is essential that you check your e-mail frequently. Here's how the process works:

  • Students organize into groups of 1-5 people according to the size/type of the room/property they want to live in.

  • One student creates a housing group on the system (http://housing.wittenberg.edu) and invites the others to join it. Any student can send an invitation to another student but the invitation must be accepted to form a group. It is important you respond to invitations promptly so that you are not holding up other groups. In order to proceed everyone in the group must accept. Students can only belong to one group at a time.

  • Groups (through their group leader) submit housing preferences for their group. Groups should rank all available housing options. The group leader is the only one able create the preference list, but the other members may view it on the system at any time. We highly recommend that you preference as many housing options & types as possible, as this will increase the likelihood of a match between your preference and specific hall/rental availability and you will avoid having to choose from the remaining open spaces after lottery concludes.

  • On the day of their requested lottery, the system sorts all participating students into class pools and randomly assigns lottery numbers to each person in each pool.

  • Then the system moves through each class pool in lottery number order, matching housing preferences with the properties that are available when each number comes up. Seniors go before juniors, juniors before sophomores, etc.

  • The system assigns groups based on the person with the best lottery number. (Numbers within the groups are NOT averaged). All members of the group are pulled up and assigned at the same time as the individual with the highest number in the group.

  • Groups that did not receive an assignment during their requested Lottery (groups that “fall out”) should reorganize and rank preferences for the next Lottery date. If your group does not receive a housing placement in the first round of preferences, you can reconfigure and enter each proceeding round (i.e. if your group wanted a 4 bedroom rental but did not get one, they can split into 2 groups and go through the 2 bedroom rental process; if they still didn't get an assignment, they can go through the residence hall quad and double processes).

  • Groups that receive an assignment during the Lottery will receive emails with assignment notifications and electronic Room Agreements. Individuals need to complete their electronic Room Agreements promptly. At this time, you will also be prompted to select a meal plan and a bedroom assignments (if in a ‘Burbs unit).

This will keep repeating until all lotteries have run.

How do I sign my Room Agreement?

A link to your electronic housing contract will be located in your housing assignment e-mail. Once your contract is electronically signed and submitted, your housing for 2017-2018 will be complete. IMPORTANT NOTE: Your housing assignment depends upon your submission of this contract. Your housing assignment may be forfeited if the contract is not received by the deadline.

How much will my room cost?

2018-2019 Room Rates (per student)

Residence Hall (traditional) Semester Year
Double/Triple/Quad $2,644 $5,288
Single (limited to ADA needs) $3,070 $6,140
Super Single (limited based on availability) $4,006 $8,012
New Hall    
Double/Triple/Quad $2,894 $5,788
Single (limited to ADA needs) $3,320 $6,640
Super Single (limited based on availability) $4,256 $8,512
Witten’Burb Apartment Complexes    
Sprecher Place (3 bed; 1.5 bath) $4,173 $8,346
Keller Place (4 bed; 2 bath) $3,943 $7,886
Witten’Burb Houses/Apartments    
5 Bedroom Unit $2,881 $5,762
4 Bedroom Unit $2,909 $5,818
3 Bedroom Unit $2,951 $5,902
2 Bedroom Unit $3,171 $6,342
1 Bedroom Unit $4,436 $8,872

What is included in my room rate?

We offer a wide variety of housing options and range of amenities. As of Fall 2018, the following is included/provided:

  • Ferncliff Hall
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Yes
    Central Air: No

  • Firestine Hall
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Yes
    Central Air: Yes

  • Myers Hall
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Yes
    Central Air: No

  • New Hall
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Yes
    Central Air: Yes

  • Polis House
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Yes
    Central Air: Yes

  • Tower Hall
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Yes
    Central Air: Yes

  • Woodlawn Hall
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Yes
    Central Air: No

  • Sprecher Place
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Coin-Operated
    Central Air: Yes

  • Keller Place
    Furnished: Yes
    Utilities: Yes
    Cable/Internet: Yes
    Laundry: Coin-Operated
    Central Air: Yes

  • Faculty Court Apartments
    Furnished: No
    Utilities: Yes
    Cable/Internet: No
    Laundry: No
    Central Air: Yes

  • Witten'Burbs Houses
    Furnished: No
    Utilities: Yes
    Cable/Internet: No
    Laundry: No
    Central Air: No

The amenities vary by location, especially in the Witten’Burbs traditional houses and apartments. If you have questions about a specific location, please look at the floor plans, attend an info session or housing tour, or contact Residence Life.

Can I keep the same assignment next year?

In the Witten’Burbs, properties can be renewed (claimed ahead of traditional lottery) up to three years (initial year of assignment and then 2 more lotteries = 3 years total occupancy). Once a property has been claimed/renewed for 3 years it must go back into the open Lottery.

You can view which properties are eligible for renewal this year and next year on the website under Witten’Burbs. If the property is eligible, any current member of the unit can request renewal. Renewals do not have to consist of the exact same roommate grouping – as long as one member of the group is a current resident of the property, they can request renewal.

If you are not in a property or assignment that has the ability to be renewed, you can always preference your current assignment in the Lottery. Although there is a possibility that you could be placed in your current residence hall or room, you will not have an advantage over other students' placement there.

How will I know which rooms are available?

Based on your group size and qualifications to reside in certain housing, the list of available options will appear on the housing preference page as you proceed through the lottery process. Please note this does not guarantee that you will get your first choices. It only indicates that at the time of preference, there were still rooms available. Placements are still based on Lottery number order.

Can I see floor plans or room dimensions?

Floor plans of each residence hall and most Witten’Burbs are located on the housing lottery website. Click on the residence hall link you wish to view and then click on the floor. Click on the "Room Dimensions" link for a list of all approximate room measurements. Floor plans are NOT to scale.

Am I required to participate in each lottery?

You are not required to participate in each lottery – only those that are types of housing in which you are interested and eligible. Please do not participate a particular lottery unless you actually wish to be placed in that type of housing. Students who do not secure housing in any of the previous housing lotteries are required to participate in the double room lottery.

Keep in mind, unless you have been officially released from campus housing, you do need to participate in Lottery and obtain a room assignment. Students who fail to participate will be administratively charged for a residence hall room.

Why am I not receiving e-mails regarding my lottery group?

All Lottery emails go to your Wittenberg email.

  • Your Wittenberg mailbox may be full. Please check and delete old messages to make room.

  • Check your Spam or Junk folder – sometimes messages are sent there. If so, mark it as a safe sender to prevent it from happening in the future.

If this does not correct the problem, please contact Residence Life at 937-327-7800 or Solutions Center at 937-525-3801.

Is there an advantage to submitting my preferences early?

No. As long as your preferences are entered before 8 a.m. the day of the lottery you will be participating in, your chances are just as good as the person/group who submit(s) preferences early in the process.

My roommate has a hold and it will not be cleared in time. What should I do?

You should go through lottery and then make a housing change request once your intended roommate’s hold is cleared. We cannot hold space for students who are not able to participate in lottery.

I have a hold. Who should I contact?

You need to contact the appropriate office for your specific hold. For example, if you have a Financial hold, you must contact Student Financial Services; if you have a Library hold, you must contact the Library, etc. Any existing hold will prohibit your group from being assigned housing.

Once your hold is released by the appropriate office, it will clear from the system on the next business day (M-F). For example, if your hold is released on a Friday, it will clear the system on Monday. Please take care of your hold at least 2 business days (M-F) before your lottery runs. For example, if your lottery runs on a Tuesday, your hold must be lifted no later than 5 p.m. the Friday before.

What if I will be studying abroad next year?

If you will be abroad for FALL 2018 - You should not participate in the housing lottery. If your study abroad plans have not been confirmed, you are welcome to participate in lottery but understand that once we receive notice that you will be studying abroad for fall, we will cancel your housing and meal plans (this cancels your arrangements for fall and spring). Please contact Residence Life toward the end of the fall semester in order to secure a room for the spring semester. We cannot guarantee that your requested space will be available as we cannot hold a vacant bed for you while you are not on Wittenberg's campus. We will do our best to meet your request at that time.

If you will be abroad for SPRING 2019 only - You should participate in the lottery and secure a room for the fall semester. Please make sure your future roommate is aware of your spring plans. Once your name is given to our office as going abroad for the spring semester, your room and board plan will be canceled and you will be required to move out of your room at the end of the fall semester.

What if I am not returning next year?

If you will not be returning for the 2018-2019 academic year, please do not participate in the housing lottery. Instead, please click here to schedule an appointment with Student Development and complete your withdrawal paperwork. The office is located in the Dietrich House, directly across Alumni Way from New Residence Hall. Please note that you will not be officially withdrawn, nor will any charges be reversed until the withdrawal paperwork is submitted to the Student Development office.

If you intend to return but then your plans change, please notify Student Development no later than July 15 (for fall semester) or December 15th (for spring semester). Students withdrawing on a voluntary basis are granted room and board refunds on a pro-rated basis through the 5th week of the semester and are based on the date of the exit interview, submission of the official withdrawal paperwork to the Office of Student Development and proper checkout. After the 5th week, no refunds are granted and the student is responsible for the semester housing charges.

What if I don't have a particular roommate in mind?

You may go through doubles lottery without a roommate and select your housing preferences. On the "Create/Join Group" page you will see three bullet points. You should follow the instructions for the 2nd bullet point. On lottery day, the system will automatically match you with another student who has also gone through without a roommate and has entered housing preferences that are like yours. You will have no less rank than a confirmed group of two.

NOTE: If you are not assigned a roommate during the lottery process, a new transfer, readmit or another student without a roommate in your hall will most likely be placed with you over the summer (check your Witt e-mail often) unless you inform Residence Life of your housing plans. Residence Life can be contacted at 937-327-7800 or housing@wittenberg.edu.

What if I want to live with someone who does not currently live in campus housing?

Please follow the appropriate procedures based on the status of your preferred roommate:

  • Incoming new or transfer student: We recommend you as the current student go through regular Lottery and then work with Residence Life to alter your assignment once your intended roommate deposits. We cannot guarantee that we will still be able to honor your housing preferences.

  • Current commuter/Greek/off-campus student: The student must contact Residence Life by February 9 so that he/she can be made active in the system. As soon as that happens, you may proceed through the site, adding that person to your group.

  • Readmit student: As long as the student has been officially readmitted by the office of Admission, the student should contact Residence Life by February 9 so that he/she can be made active in the lottery system. As soon as that happens, you may proceed through the site, adding that person to your group.

What if I lose my roommate after Lottery concludes?

Please contact Residence Life at 937-327-7800 or housing@wittenberg.edu immediately – do not assume your roommate told us about their change in plans. If you know of someone with whom you would like to be placed with or placed with you, please let us know that as well. Please note that we cannot alter your original roommate’s assignment until we receive official notice of their change in status (either from the University or the student).

Check your Witt e-mail!! If you have no alternate plan or we are notified of the change before you, we will notify you by email. A transfer, readmit or another student without a roommate will most likely be placed with you during the summer. You will be notified via your Wittenberg e-mail with your new roommate's information. Students who choose triples or quads should also understand that if a roommate withdraws, the potential exists for them to be moved into another room to accommodate students on the triple/quad waiting list.

What if I want a different houisng assignment?

You should participate in the Housing Swap on Friday, April 20, 2018. You will need to complete a housing swap request and obtain signatures of all involved students as will as their housing preferences. Residence Life will do their best to adjust assignments to meet requests as much as possible. Beyond this, all assignments are final through the summer and the first 2 weeks of class in the Fall.

Do I need a meal plan? If so, what are the options and cost?

All residence hall students are required to pick from one of the following 3 plans:

Board (Meal) Plans – 2018-2019 rates Semester Year
Carte Blanche/Unlimited Meals and $100/semester $2,534 $5,068
225 Flex Meal and $100 Bonus Dollars/semester $2,216 $4,432
150 Flex Meal and $200 Bonus Dollars/semester (upper class students only) $1,964 $3,928

All other students can pick from any of those meal plans as well as:

85 Flex Plan & $200-Greek & Off-Campus Students $1,276 $2,552
45 Flex Plan & $200-Greek & Off-Campus Students $813 $1,626

*Residence hall students who are in a greek organization may drop to the 85 or 45 with approved greek waiver form.

Students living outside of the residence halls are not required to carry a meal plan but if they chose to they can add it at any time.

How long is the meal plan in effect?

Your chosen meal plan will remain in effect for the entire 2018-2019 academic year. Your fall semester meal plan will automatically roll over to the spring semester unless you change your plan again for the spring semester by the January deadline. Meal plans can be altered until the first Thursday of class each semester. No changes are permitted beyond that deadline.

Can I change my meal plan after signing the Room Agreement?

  • Your Fall 2018 Meal Plan: If you wish to cancel or change your selected meal plan for the Fall 2018 semester, you must contact Dining Services or complete the meal plan adjustment form on MyWitt no later than 4 p.m. Thursday, August 23, 2018. Fall semester meal plan changes will remain in effect for the spring semester unless you change or cancel your plan for the spring semester by the January deadline.

  • Your Spring 2019 Meal Plan: If you wish to cancel or change your selected meal plan for the Spring 2019 semester, you must contact Dining Services or complete the meal plan adjustment form on MyWitt no later than 4 p.m. Thursday, January 10, 2019.

  • Withdrawal: Students withdrawing on a voluntary basis are granted board refunds on a pro-rated basis through the 5th week of the semester and are based on the date of the exit interview, submission of the official withdrawal paperwork to the Office of Student Development and proper checkout. After the 5th week, no refunds are granted and the student is responsible for the full board plan charge.

Students who fail to change/drop their meal plan before the deadline will be obligated to their original contract for the semester. There is no refund for unused meals or remaining bonus points at any time after the deadline.

I will be in a Residence Hall, but I belong to a fraternity/sorority. How do I obtain the 85 or 45 Meal Plan?

You must choose one of the three meal plans on the Room Agreement. After that, if you wish to change to the 85 or 45 meal plan for the academic year, you will be required to complete and submit a Meal Plan Waiver Form that includes signatures from the fraternity or sorority house president/house manager and the Director of Fraternity & Sorority Life. The completed form must be submitted to the Office of Student Development or Dining Services by 4 p.m. Thursday, August 23, 2018. A link to the waiver form can be found on the meal plan adjustment page on MyWitt.

If I have other questions or concerns that are not addressed here, what should I do?

You should come to an Information Session or one of the tour nights if at all possible. If none of the times work for your schedule, please feel free to contact Residence Life at housing@wittenberg.edu or 937-327-7800 for assistance.

 

Back to top