Spring 2024 Closing

Please review carefully and check out of your Housing Assignment properly

Updated 10/20/2023

Overview

  • 24 HOUR QUIET HOURS: Begin at 9 PM. Monday, April 29th through the end of finals on Wednesday, May 8th at noon.
  • Students must check out 24 hours after their last final.
  • Residence Halls close: 5 PM on Wednesday May 8th.
    • If you are not graduating or participating as an official volunteer, you must move out by this date/time.
    • All students staying for Commencement (Graduating Seniors and Volunteers) must fill out the Commencement Request Stay Form below.
  • Witten’Burbs (University Houses & Apartments) close: 5 PM Thursday, May 9th
    • If you are not graduating or participating as an official volunteer, you must move out by this date/time.
    • All students staying for Commencement (Graduating Seniors and Volunteers) must fill out the Commencement Request Stay Form below.
  • Commencement Volunteers move out by 5 PM on Saturday May 11th.
  • Graduating seniors move out by 5 PM on Sunday, May 12th.
    • All students must be moved out by this time. Any student found moving out after this date will be fined $150 per day until fully moved out.
  • All Spring Semester Meal Plans end at lunch at 1 PM Wednesday, May 8.

Important Links/Downloads

Checkout Procedures

Residence Hall Checkout Procedures

Sign up for a check out time or indicate you are using express check out by May 1, at 8 PM NOTE:check-out must be within 24 hours of your last exam.

Option 1: Express Check out- Complete the express check-out form online and place your key in a sealed envelope, labeled with your name, room number and bedroom letter on it (as appropriate). You will turn in the sealed envelope to the key return box at Wittenberg Police Division night window at Recitation Hall. Key envelopes will be available at drop box.

Option 2: Check-out with an RA at the office, return key, & sign the check-out form.

  • Your signature verifies that you understand that Residence Life Professional Staff will make a final assessment of damages after hall closing which may result in a charge or additional charges to your account and validates that you have been properly checked out. It does not indicate you agree with the assessment, that the assessment has been completed in full at that time, or that you admit responsibility for any damages.
  • RAs do not determine damage charges and cannot exempt you from damage charges.
  • Schedules will be posted on RA doors, you need to sign up by May 1st for your check out time.
  • If you are leaving before May 4, you must make arrangements with your AC at least 24 hours in advance of check-out.

Properly prep for Checkout:

Clean room:

  • Remove all tape, picture hangers, stickers, command hooks, lights/light strips, etc. from walls and doors
  • Empty and wipe out drawers and shelves
  • Wipe off tops of desks, dressers, and window sills
  • Dispose of all trash:
    • Trash bags will be available in the hall offices beginning April 29th
    • Tiger Move-Out begins on Thursday, May 2:
      • Goodwill Reusable Collection sites are available for lightly used items you do not want
      • Dumpsters will be located throughout campus
      • No hazardous items
      • No broken items
    • Sweep/vacuum and Mop the floor
      • There should be no dust bunnies, dirt, or residue on the floor
    • Clean & wipe out trash/recycling bin
    • Return room to Move in Ready status
      • This includes making sure beds are assembled and no excessive cleaning is necessary
    • Failure to clean room properly will result in fines. Check the Damage Schedule for all fine information.
  • Remove all personal belongings from room and public spaces/hallways:
    • Do not leave any belongings in the hallway or your room! If any items are left behind, you will be fined $100 per item.
    • Double check laundry room, bathroom, lounges, etc.
    • DO NOT leave items in public spaces use the Tiger Move Out Goodwill donation spaces-- items left behind will be charged back to the community.
  • Turn off lights. Set thermostat to 70 degrees. Shut & lock windows.

If you bunked your beds- un-bunk them and return pegs to hall staff.

Make sure all furniture (desk, chair(s), bed(s) etc.) that was in your room at check-in is in the room for check out.

NOTE: If you rented a micro-fridge from BedLoft:  Clean, defrost & wipe out micro-fridge. Failure to do so will result in fines from BedLoft. If you rented a loft, you do not need to do anything other than remove your personal belongings. Un-bunk beds and turn in bunking pins to your staff office. Make sure all furniture (desks, chairs, beds, etc.) that was in your room at check-in is in the room for checkout. Residence Life has no authority in regard to BedLoft fines. 

Failure to check out properly will result in a $50 improper checkout charge.

You must leave the building after checkout as you no longer have key access and are now considered a guest.

Witten'Burbs Checkout Procedures

Properly prep for Checkout:

  • Make sure all University furniture (desks, chairs, beds, etc.) that was in your property at check-in is present
  • Clean room and common spaces:
    • Remove all tape, picture hangers, command hooks, stickers, etc. from walls, doors, & windows
    • Empty and wipe out shelves, cabinets, & drawers.
    • Wipe off countertops, bathrooms & kitchen surfaces, windows, and window sills.
    • Make sure all areas of your assignment including but not limited to rooms, closets, porches, and common spaces are clear of personal belongings & trash.
      • Clean and sweep/vacuum/mop the floors.
      • Pick up any trash or debris from entry way, porches, balconies, and yards.
  • Dispose of all trash:
    • Trash should be taken to the curb, fully bagged/contained (so it will make it to trash pick-up day) and not blocking the sidewalk.  Failure to properly dispose of trash will result in an $150-$300 fine.
    • If you have large/bulky items to trash, take items to the dumpsters behind Krieg Hall
  • Tiger Move-Out begins on May 2:
    • Goodwill Reusable Collection sites for gently used items for donation. (No broken items)
    • Dumpsters will be located throughout campus for large items and extra garbage
    • No hazardous items
  • Do not leave trash in or around your house/apartment or fail to pull your trash to the curb for pick up! If you are leaving prior to Thursday, please do not place at the curb; instead take your trash to the dumpster.
  • Make sure all trash cans and recycle bins/cans are present and in good/clean condition.

Notify cable/internet of end date and return all modems/cables etc. Turn off all lights. Make sure the thermostat is turned off or set to 70 degrees. Shut and lock all windows and doors. 

Complete the express check-out form online and place your key a sealed envelope, labeled with your name and room number and bedroom letter on it. You will turn in the sealed envelope to the key return box at Wittenberg Police Division night window behind Recitation Hall. Key envelopes will be available at drop box. Failure to complete express check-out correctly will result in a $50 improper check-out fine.

  • Only one envelope per resident! Please do not leave keys with roommate or place multiple roommate’s keys in the same envelope!
  • Declare any known damages on the online form – indicate responsibility if applicable. Any damages identified during closing inspections will be charged back to the entire house unless someone claims responsibility.
  • Sign with date & time of checkout. Your signature verifies that you understand that Residence Life will make a final assessment of damages after closing which may result in a charge or additional charges to your account and validates that you have been properly checked out. It does not indicate you agree with the assessment or that you admit responsibility.

Leave the property and return the completed Express Checkout to the key return box at Wittenberg Police Division night window (Recitation Hall). Please do not return to the property after checkout as you no longer have key access and are now considered a guest.

Damage Charge Assessment

Room condition will be assessed once the entire unit is checked out. This is compared with check-in condition noted on the Room Condition Report (RCR). Please note that RAs do not assess damage charges; statements made at checkout by the RA should not be construed as a statement regarding damages or charges. All student housing will be assessed by Residence Life/Facilities Management staff after checkout and any damage found will be charged to your student account. Damage charges will be charged equally to the assigned roommates unless someone claims responsibility. Any issues found in Residence Hall or Witten’Burbs common spaces will be charged back to all residents of that house/community/floor unless the individual(s) claim responsibility. Costs for repairs and replacement of university property are made on a standard schedule of costs that takes into account the range of repair costs commonly seen for supplies and labor. This Schedule is posted on our website in the Forms & Resources section. Extreme situations can result in additional costs above and beyond this schedule.

  • Please do not attempt to make your own repairs – this can result in more expensive charges.
  • The most common, preventable charges are: Failure to return room/house keys; Failure to follow closing procedures; Failure to clean your space; Items lefts behind.
  • Any university-owned furniture not in the room at check-out will be considered missing and replacement costs assessed. Full replacement costs will be charged for missing University property or irreparable damage.

Continue checking your Wittenberg email! All damage charges will be sent to your Wittenberg email and you only have a limited time from the date of the email to appeal charges.

Commencement Housing

  • Graduating seniors and Commencement helpers who are authorized to stay for commencement (ushers, band members, etc.) may stay in their spring housing assignment until commencement concludes;
  • Move out and check out must be completed by the dates posted above.
  • You must still check out properly by express checkout form on time. If you need to stay in your spring housing assignment between May 8-May 12, you must complete a request so that we have an accurate roster no later than May 1. Summer Housing students will stay in their spring housing assignment until the Summer Housing moves in on May 17th. Request form available.
  • Spring Meal Plans, including Bonus dollars and WittGold, end Wednesday, May 8 at 1pm. Limited dining is available for point of sale purchase May 8-12 at Post 95.

Summer Storage

There is no storage in residence halls or Sprecher/Keller over the summer. Any items found in hall/room areas will be considered trash and will be disposed of and you will be charged a fine and disposal fee. This includes bikes, appliances, furniture, trash, etc.

Students who have renewed their Spring housing assignment for Fall are able to sign up for summer storage. Summer storage carries a charge of $450 for the summer. Items must be removed from the common area and stored in the bedroom of the individual contracted for storage. 

  • No perishable or food items can remain in the residence for summer storage.
  • All items must be in the bedroom of the individual paying for summer storage. Students are prohibited from storing the items of other students and Residence Life will not grant access in the Fall to any student who stored their things in the bedroom of a housemate.
  • Students will not have a key to access their summer storage, if a situation occurs where a student would need access to their belongings, they need to contact housing to coordinate being let into the space. 
  • No cleaning or repairs will be done in rooms contracted for summer storage. 

Summer Housing

Any housing needs past hall closing (or approved commencement closing) are considered part of Summer Housing; including requests from Witten’Burb residents who renewed their space to keep belongings in their University house or apartment.

  • Please note that all requests are subject to review and housing is not guaranteed. Summer housing carries additional charges for all summer residents regardless of reason for staying. Charges are per student.
  • Summer housing is offered in New Hall, Sprecher or Keller apartments with roommates.
    • Only Witten’Burbs students who currently live in what will be their Fall 2024 assignment are eligible to remain in their Witten’Burbs assignment over the summer. Eligibility does not guarantee availability, some properties may be offline in the summer due to maintenance.
    • Students who are in New Hall are required to have a meal plan, students in Witten’Burbs are able to have a meal plan but are not required.
  • Summer residents will remain in their current assignment until Summer housing check-in Friday May 17th.
  • Moves to fall assignments will not occur until the end of summer sessions (August 1). Requests to move belongings to fall assignments before then will be denied.
  • If you need summer housing you must fill out the online request form, log into your housing portal to complete an application.
  • Summer meal plans begin Monday, May 13, dining locations and hours TBD.
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