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Housing Lottery - Current Students ONLY

QUESTIONS ABOUT HOUSING FOR 2019-2020? YOU ARE IN THE RIGHT PLACE!

Housing Lottery is the process by which rising sophomore, junior and senior students select their housing for the next academic year. All full-time undergraduate students are required to reside in Wittenberg housing the entire time they are enrolled and as such should participate in lottery.

General Participation Questions

Am I required to participate in the Housing Lottery?
What if I am studying abroad next year?
What if I am not returning next year?

Preparing For the Lottery

When is the housing lottery for 2019-2020?
Do I need to do anything in order to participate in lottery?
Will there be information sessions or housing tours?
Can I keep the same assignment next year?
Can I live in the 'Burbs if I am a 3rd year student but don't have 60 credit hours?
If I have more than 60 hours, do I have to live in the 'Burbs?
How much will my room cost each semester?
What is included in my Room Rate?
I have a hold. Who should I contact?

Picking a Roommate / Housemate

Do I get to pick where and who I live with?
My intended roommate has a hold and it will not be cleared in time. What should I do?
What if I don't have a particular roommate in mind?
What if I want to live with someone who does not currently live in campus housing?
What if I lose my roommate after Lottery concludes?
Am I required to participate in each lottery?

Lottery Has Started

Do credit hours affect my lottery rank?
Is there an advantage to submitting my preferences early?
How will I know which rooms are available?
Can I see floor plans or room dimensions?
Why am I not receiving e-mails regarding my lottery group?

Lottery Has Closed

What happens after we make a group and rank our preferences?
How do I sign my Room Agreement?
What if I want a different housing assignment?

Meal Plan Questions

Do I need a meal plan? If so, what are the options and cost?
How long is the meal plan in effect?
Can I change my meal plan after signing the Room Agreement?
I will be in a Residence Hall, but I belong to a fraternity/sorority. How do I obtain the 85 or 45 Meal Plan?

If I have any other questions or concerns that are not addressed here, what should I do?

You should come to an Information Session or one of the tour nights if at all possible. If none of the times work for your schedule, please feel free to contact Residence Life at housing@wittenberg.edu or 937-327-7800 for assistance.

Am I required to participate in the Housing Lottery?

The only students who are not required to participate in housing lottery are students previously approved to:

  • Commute from the principal residence of their parent/legal guardian that is within a 30 mile driving distance
  • Live in a Greek organization house
  • Select housing as a non-returning RA
  • Fill an RA position for the coming academic year
  • Study abroad for the coming fall term.

If you wish to be released from University housing, you must submit a completed Housing Release Application (found on the Forms and Resources tab) by February 8, 2019.

If you need to change the conditions under which you received approval previously (e.g. you were approved to commute but now wish to live in a non-Wittenberg property that is not your parent’s primary residence), you must reapply for Housing Release using the requested new conditions. Residence Life will approve or deny your request based on the information provided so be thorough and clear. Do not proceed with any plans until you receive the Residence Life decision.

What if I will be studying abroad next year?

If you will be abroad for FALL 2019 - You should not participate in the housing lottery. If your study abroad plans have not been confirmed, you are welcome to participate in lottery but understand that once we receive notice that you will be studying abroad for fall, we will cancel your housing and meal plans for both the fall as well as the upcoming spring. Please contact Residence Life toward the end of the fall semester in order to secure a room for the spring semester. We cannot guarantee that your requested space will be available as we cannot hold a vacant bed for you while you are not on Wittenberg's campus. We will do our best to meet your request at that time.

If you will be abroad for SPRING 2020 only - You should participate in the lottery and secure a room for the fall semester. Please make sure your future roommate is aware of your spring plans. Once your name is given to our office as going abroad for the spring semester, your room and board plan will be canceled and you will be required to move out of your room at the end of the fall semester.

What if I am not returning next year?

If you will not be returning for the 2019-2020 academic year, please do not participate in the housing lottery. Instead, please schedule an appointment with Student Development and complete your withdrawal paperwork. The office is located in the Dietrich House, directly across Alumni Way from New Residence Hall. Please note that you will not be officially withdrawn, nor will any charges be reversed until the withdrawal paperwork is submitted to the Student Development office.

If you intend to return but then your plans change, please notify Student Development no later than July 14 (for fall semester) or December 13th (for spring semester). Students withdrawing on a voluntary basis are granted room and board refunds on a pro-rated basis through the 5th week of the semester and are based on the date of the exit interview, submission of the official withdrawal paperwork to the Office of Student Development and proper checkout. After the 5th week, no refunds are granted and the student is responsible for the semester housing charges.

When is Housing Lottery for 2019-2020?

The housing timeline has been updated as of 01/09/2019 the timeline is subject to change. You should be aware of all dates so that you don’t miss pieces related to your desired housing.

  • February 1:
    • Greek house rosters due to Carol Nickoson
    • Non-returning RA applications due to Residence Life
    • Requests and documentation for ADA housing accommodations due to Disability Services
  • February 8: Housing Release Requests Due to Residence Life
  • February 11: Notification of Housing Release decisions
  • February 15: Housing Lottery Website opens for Renewal Housing request
  • February 20: Renewal Housing Lottery – Renewals Assigned
  • February 25: ADA Selection & assignments made
  • February 28: Non-returning RAs housing assigned
  • March 5: Housing Lottery Website opens for all current residents
  • March 19: Witten’Burbs 5 Bedrooms Assigned – Preferencing closes at 6:00 a.m.
  • March 21: Witten’Burbs 4 Bedrooms Assigned – Preferencing closes at 6:00 a.m.
  • March 26: Witten’Burbs 3 Bedrooms Assigned – Preferencing closes at 6:00 a.m.
  • March 28: Witten’Burbs 2 Bedrooms Assigned – Preferencing closes at 6:00 a.m.
  • April 2: Residence Hall Triples and Quads Assigned – Preferencing closes at 6:00 a.m.
  • April 4: Residence Hall Doubles Assigned – Preferencing closes at 6:00 a.m.
  • April 8: Unassigned students (without housing) assigned to housing
  • April 12: Housing Swap 3 p.m. - 5 p.m.
  • April 18: Housing Swap Confirmations sent

Do I need to do anything in order to participate in Lottery?

YES! By February 8, you should:

  • Clear any holds
    1. Log onto MyWitt and click on:
    2. "My Admin Stuff", then click "Student Academic Information", and then click on "Registration Priority and Holds".
    3. If you have any type of hold/restriction, such as an unpaid balance on your student account, Dean of Students hold, library fine, etc., you must contact the appropriate office to lift the restriction/hold(s) before proceeding through housing lottery. You will not be allowed to proceed if any holds or restrictions exist; this will prohibit your group from entering preferences.
  • Make sure your credits are correct
    1. Log onto MyWitt and click on “Student Academic Info”, then click on “Gen Ed Program Evaluation”. Click “OK” on the pop-up. Once the report loads, you can see how many credits you have earned and how many credits you are enrolled in this semester.
    2. If any of the information appears inaccurate, contact the Registrar about next steps. Residence Life cannot correct your credit information for you.
  • Make sure any ADA housing accommodation documentation is up to date
    1. If you have a need for a specific type of housing due to a diagnosed, documented condition, please contact Jamie Rippey, Director of Accessibility Services, (rippeyj@wittenberg.edu) for the next steps.

Will there be Information sessions or housing tours?

Yes! Students are highly encouraged to come to an Info Session for their desired type of housing:

Info Sessions - General Overview of Lottery
Week of January 21: Residence Hall Lobbies @9PM

  • 1/21/19 Polis / New Hall / Woodlawn
  • 1/23/19 Ferncliff / Firestine / Myers
  • 1/24/19 Tower

January 29: Founders 11:00 a.m.
January 31: Student Center, Alumni Room 12:00 p.m.
February 1: Student Center, Alumni Room 1:00 p.m.
Week of February 4:

  • 2/4/19 @ 1pm Student Center, Alumni Room (Greek sponsored)
  • 2/5/19 @ 5pm Student Center, Alumni Room (Athletics sponsored)
  • 2/6/19 @ 5pm Student Center, Alumni Room (Diversity sponsored)
  • 2/7/19 @ 12pm Hollenbeck 231 (Senate sponsored)
  • 2/8/19 @ 3pm Founders (Union Board sponsored)

Info Sessions - Witten’burbs Lottery Overview
Week of February 18:

  • 2/18/19 @ 5pm Student Center, Alumni Room
  • 2/19/19 @ 12pm Student Center, Alumni Room
  • 2/20/19 @ 3pm Student Center, Alumni Room
  • 2/21/19 @ 5pm Student Center, Alumni Room
  • 2/22/19 @ 1pm Student Center, Alumni Room

Tours – Examples of Witten’Burbs Houses and Apartments

  • February 23: Student Center Entrance 12:00 p.m.
  • February 24: Student Center Entrance 2:00 p.m.

A limited number of Witten’Burbs homes will be available for tours dependent upon student interest and resident volunteers.

Info Sessions - General Overview of Lottery
Week of March 18: Residence Hall Lobbies @9PM

  • 3/18/19 Ferncliff / Firestine / Myers
  • 3/21/19 New / Polis / Woodlawn / Tower

Info Sessions – Residence Halls Lottery Overview
Week of March 18:

  • 3/25/19 @ 5 p.m. Student Center, Alumni Room (Class of 2022 sponsored)
  • 3/26/19 @ 12 p.m. Student Center, Alumni Room (Athletics sponsored)
  • 3/27/19 @ 5 p.m. Student Center, Alumni Room (Diversity sponsored)
  • 3/28/19 @ 12 p.m. Shouvlin 201 (FYS sponsored)

Can I keep the same assignment next year?

In the Witten’Burbs, properties can be renewed (claimed ahead of traditional lottery) up to three years (initial year of assignment and then 2 more lotteries = 3 years total occupancy). Once a property has been claimed/renewed for 3 years it must go back into the General Lottery.

You can view which properties are eligible for renewal this year and next year on the website under Witten’Burbs. If the property is eligible, any current member of the unit can request renewal. Renewals do not have to consist of the exact same roommate grouping – as long as one member of the group is a current resident of the property, they can request renewal.

All housing, including renewals, is subject to University facility needs.

If you are not in a property or assignment that has the ability to be renewed, you can always preference your current assignment in the Lottery. Although there is a possibility that you could be placed in your current residence hall or room, you will not have an advantage over other students' placement there.

Can I live in the 'Burbs if I am a 3rd year student but don't have 60 credit hours?

You would have to submit a Housing Release Application to ask for an exception to be made. You should submit this as early as possible (preferably by February 8) as it can delay your group’s progress through Lottery or cause your group to “fall out”. The decision takes into account the rationale provided as well as your academic, conduct, and financial context.

If I have more than 60 hours do I have to live in the 'Burbs?

No - You are more than welcome to select a room in a residence hall with more than 60 credits. Your status as a Junior or Senior will greatly increase your chances of obtaining a room on the floor or in the section that you desire.

How much will my room cost each semester?

2019-2020 Room Rates (per student)

PER SEMESTER Standard Room Rate *Single *Super Single Requires Meal Plan
Standard Residence Hall 2697 3131 4086 Yes
New Hall 2952 3386 4341 Yes
‘Burbs 1 Bedroom 4525 NA NA No
‘Burbs 2 Bedroom 3234 NA NA No
‘Burbs 3 Bedroom 3010  NA NA No
‘Burbs 4 Bedroom 2967 NA NA No
‘Burbs 5 Bedroom  2939 NA NA No
Sprecher Apartments 4256 NA NA No
Keller Apartments 4022 NA NA No

*Singles: Single / Super Single rooms are not available in the lottery.

What is included in my room rate?

The amenities vary by location, especially in the Witten’Burbs traditional houses and apartments. If you have questions about a specific location, please look at the floor plans, attend an info session or housing tour, or contact Residence Life.

We offer a wide variety of housing options and range of amenities.

Utilities: All house include full utilities. A trash can and recycling bin are provided for each unit. Residents are responsible for placing cans at curb for weekly pick up.
Technology: Students are responsible for cable and internet installation and payment. Dish / satellite installation is not permitted without previous approval.
Laundry: Not all houses have a washer and dryer hook up.

 

                 Furnished Utilities Cable / WiFi in Rooms Laundry Central Air in Rooms
Ferncliff Hall Yes Yes Yes Yes No
Firestine Hall Yes Yes Yes Yes Yes
Myers Hall Yes Yes Yes Yes No
New Hall Yes Yes Yes Yes Yes
Polis House Yes Yes Yes Yes Yes
Tower Hall Yes Yes Yes Yes Yes
Woodlawn Hall Yes Yes Yes Yes No
Sprecher Yes Yes Yes Coin-Operated Yes
Keller Yes Yes Yes Coin-Operated Yes
Faculty Court No Yes No No Yes
Witten’Burbs No Yes No No No

I have a hold. Who should I contact?

You need to contact the appropriate office for your specific hold. For example, if you have a Financial hold, you must contact Student Financial Services; if you have a Library hold, you must contact the Library, etc. Any existing hold will prohibit your entire group from being assigned housing when the lottery runs.

Once your hold is released by the appropriate office, it will clear from the system on the next business day (M-F). For example, if your hold is released on a Friday, it will clear the system on Monday. Please take care of your hold at least 2 business days (M-F) before your lottery runs. For example, if your lottery runs on a Tuesday, your hold must be lifted no later than 5 p.m. the Friday before.

My intended roommate has a hold and it will not be cleared in time. What should I do?

You should participate in lottery to receive a housing assignment. Once your intended roommate’s hold is cleared, you can submit a housing change request. We cannot hold space for students who are not able to participate in lottery.

Do I get to pick where and who I live with?

Housing Lottery is run through an online system. During the Lottery process, you will receive messages to your Wittenberg e-mail account confirming details and asking you to take certain actions. It is essential that you check your e-mail frequently.

Once Lottery opens, here is how the process works:

  1. Students organize into groups of 2-5 people according to the size/type of housing they want to live in.
  2. Lottery opens for group creation and preferences.
    • Don’t stress - - You have plenty of time!
  3. One student creates a housing group on the system and invites the others to join it.
    • The student creating the group will be the group leader. Be certain this is someone you can trust to make decisions on behalf of your group as well as be responsible to check emails and dates.
    • Any student can send an invitation to another student but the invitation must be accepted to form a group.
    • It is important to respond to invitations promptly so that you are not holding up you group and potentially other groups.
    • In order to proceed everyone in the group must accept.
    • Students can only belong to one group at a time.
    • You can only see options that match your group size.  If you are a group of 3, you cannot preference 4 bedroom houses.
    • On behalf of the group, the group leader submits housing preferences for their entire group.
    • The group leader is the only one able create the preference list, but the other members may view it on the system at any time.
    • Groups should rank all available housing options. We highly recommend  preferencing as many housing options & types as possible, as this will increase the likelihood of a match.

What if I don't have a particular roommate in mind?

You may go through doubles lottery without a roommate and select your housing preferences. On the "Create/Join Group" page you will see three bullet points. You should follow the instructions for the 2nd bullet point. On lottery day, the system will automatically match you with another student who has also gone through without a roommate and has entered housing preferences that are like yours. You will have no less rank than a confirmed group of two.

NOTE: If you are not assigned a roommate during the lottery process, a new transfer, readmit or another student without a roommate in your hall will most likely be placed with you over the summer (check your Witt e-mail often) unless you inform Residence Life of your housing plans. Residence Life can be contacted at 937-327-7800 or housing@wittenberg.edu.

What if I want to live with someone who does not currently live in campus housing?

Please follow the appropriate procedures based on the status of your preferred roommate:

  • Incoming new or transfer student: We recommend you as the current student go through regular Lottery and then work with Residence Life to alter your assignment once your intended roommate deposits. We cannot guarantee that we will still be able to honor your housing preferences.
  • Current commuter/Greek/off-campus student: The student must contact Residence Life by February 8 so that he/she can be made active in the system. As soon as that happens, you may proceed through the site, adding that person to your group.
  • Readmit student: As long as the student has been officially readmitted by the office of Admission, the student should contact Residence Life by February 8 so that he/she can be made active in the lottery system. As soon as that happens, you may proceed through the site, adding that person to your group.

What if I lose my roommate after Lottery concludes?

Please contact Residence Life at 937-327-7800 or housing@wittenberg.edu immediately – do not assume your roommate told us about their change in plans. If you know of someone with whom you would like to be placed with or placed with you, please let us know that as well. Please note that we cannot alter your original roommate’s assignment until we receive official notice of their change in status (either from the University or the student).

Check your Witt e-mail! If you have no alternate plan or we are notified of the change before you, we will notify you by email. A transfer, readmit or another student without a roommate will most likely be placed with you during the summer. You will be notified via your Wittenberg e-mail with your new roommate's information. Students who choose triples or quads should also understand that if a roommate withdraws, the potential exists for them to be moved into another room to accommodate students on the triple/quad waiting list.

Am I required to participate in each lottery?

You are not required to participate in each lottery – only those that are types of housing in which you are interested and eligible. Please do not participate a particular lottery unless you actually wish to be placed in that type of housing. Students who do not secure housing in any of the previous housing lotteries are required to participate in the double room lottery.

Keep in mind, unless you have been officially released from campus housing, you should participate in Lottery and obtain a housing assignment. Students who fail to participate will be administratively charged for and assigned to a residence hall room.

Do credit hours affect my lottery rank?

Credit hours (earned plus currently registered credits) are only used to determine which class grouping you will be included in as the system sorts groups and assigns numbers. For the purposes of the Housing Lottery:

  • Freshman have 31 or less credits
  • Sophomores have 32-59 credits
  • Juniors have 60-92 credits
  • Seniors have 93+ credits

These class groupings are based on earned credits at the end of the Fall 2018 semester plus all currently registered credits for Spring 2019, as recorded by the University Registrar. Students with fewer than 60 credit hours are required to live in a residence hall for the upcoming academic year. Students with greater than 60 credit hours may select a residence hall or a ’Burbs (houses and apartments) property.

Seniors are assigned before juniors; juniors before sophomores; and sophomores before freshman. This lottery is not for incoming, new students. The highest ranking member of the highest class pool of the group determines when the group is pulled for placement in the Lottery. Lottery numbers are NOT averaged within groups.

Is there an advantage to submitting my preferences early?

No. As long as your preferences are entered before 6 a.m. the day of the lottery you will be participating in, your chances are just as good as the person/group who submitted preferences earlier in the process.

How will I know which rooms are available?

Based on your group size and qualifications to reside in certain housing, the list of available options will appear on the housing preference page as you proceed through the lottery process. Please note this does not guarantee that you will get your first choices. It only indicates that at the time of preference, there were still rooms available. Placements are still based on Lottery number order.

Can I see floor plans or room dimensions?

Floor plans of each residence hall and most Witten’Burbs are located on the housing lottery website. Click on the residence hall link you wish to view and then click on the floor. Click on the "Room Dimensions" link for a list of all approximate room measurements. Floor plans are NOT to scale. If you are interested in seeing a particular floor plan, please let us know by emailing housing@wittenberg.edu.

Why am I not receiving e-mails regarding my lottery group?

All Lottery emails go to your Wittenberg email.

  • Your Wittenberg mailbox may be full. Please check and delete old messages to make room.
  • Check your Spam or Junk folder – sometimes messages are sent there. If so, mark it as a safe sender to prevent it from happening in the future.

If this does not correct the problem, please contact Residence Life at 937-327-7800 or Solutions Center at 937-525-3801.

How do I sign my Room Agreement?

A link to your electronic housing contract will be located in your housing assignment e-mail. Once your contract has been electronically signed and submitted, your housing for 2018-2019 will be complete. IMPORTANT NOTE: Your housing assignment depends upon your submission of this contract. Your housing assignment may be forfeited if the contract is not received by the deadline.

What happens after we make a group and rank our preferences?

  1. At 6:00 A.M. on the morning of your lottery, the system will automatically close and not allow for any more changes.
  2. Shortly after closing, the system will be prompted to sort all the students participating in the lottery running that day into pools by class.
  3. The Senior class pool participants are assigned a random lottery number, which is then sorted by the system.
  4. Starting with the first lottery number, the system runs through the Senior class pool, matching the highest housing preference with the properties still available.
    • All members of the group are assigned at the same time as the Senior with the highest number in the group.
    • It is possible for Juniors, in a group with a Senior, to be placed before some Seniors.  This would occur because the Senior (in the group with Juniors) was assigned a higher lottery number than other Seniors.  In essence, the Senior pulls the entire group (including the Juniors) out of the lottery line and into the house.
    • The system moves down the list of lottery numbers and matches the highest housing preference with the properties still available.
    • The system assigns groups based on the person with the best lottery number. (Numbers within the groups are NOT averaged).
  5. Once all possible Senior matches have been completes, it then moves to the Junior class and starts the same process again.  Once Juniors are completed, then Sophomores are matched.
  6. Groups that do not receive an assignment during their lottery (groups that “fall out”) should reorganize and participate in an upcoming lottery date.
    • If your group does not receive a housing placement in the first round of preferences, you can reconfigure and enter a following round (i.e. if your group wanted a 4 bedroom rental but did not get one, they can split into 2 groups and go through the 2 bedroom rental process.
  7. Check your Wittenberg email!  Any group that receive an assignment will also receive emails with assignment notifications, electronic room agreements, and further instructions.
  8. This will keep repeating until all lotteries have run.

After the last Lottery assignment date, anyone eligible for housing, but without a housing assignment, will be assigned to housing by Residence Life. Lack of participation in the Lottery, does not mean you will be released from the housing requirement.

What if I want a different housing assignment?

Even if you do not receive your preferred housing assignment, you should still sign your Housing Agreement. By signing your agreement, you are securing a spot in University housing and acknowledging the terms of the agreement. Failure to sign does not negate the University housing requirement. If you do not sign, it is possible you will get removed from your assignment and placed into a lesser preferred housing assignment.

After signing your agreement, you should participate in the Housing Swap on Friday, April 12, 2019. You will need to complete a housing swap request and obtain signatures of all involved students as well as their housing preferences. Residence Life will do their best to adjust assignments to meet requests as much as possible.

After the Housing Swap, all assignments are final through the summer and the first 2 weeks of class in the fall.

Do I need a meal plan? If so, what are the options and cost?

All residence hall students are required to pick from one of the following 3 plans:

Board (Meal) Plans – 2019-2020 rates Semester Year
Carte Blanche/Unlimited Meals and $100/semester $2,585 $5,169
225 Flex Meal and $100 Bonus Dollars/semester $2,260 $4,521
150 Flex Meal and $200 Bonus Dollars/semester $2,003 $4,007 (Upper class students only)

All other students can pick from any of those meal plans as well as:

Board (Meal) Plans – 2019-2020 rates Semester Year
85 Flex Plan & $200-Greek & Off-Campus Students $1,302 $2,603
45 Flex Plan & $200-Greek & Off-Campus Students $829 $1,659

*Residence hall students who are in a Greek organization may drop to the 85 or 45 with approved Greek waiver form.

Students living outside of the residence halls are not required to carry a meal plan but if they chose to they can add it at any time.

How long is the meal plan in effect?

Your chosen meal plan will remain in effect for the entire 2019-2020 academic year. Your fall semester meal plan will automatically roll over to the spring semester unless you change your plan again for the spring semester by the January deadline. Meal plans can be altered until the first Thursday of class each semester. No changes are permitted beyond that deadline.

Can I change my meal plan after signing the Room Agreement?

  • Your Fall 2019 Meal Plan: If you wish to cancel or change your selected meal plan for the Fall 2019 semester, you must complete the meal plan adjustment form on MyWitt no later than 4 p.m. Thursday, August 22, 2019. Fall semester meal plan changes will remain in effect for the spring semester unless you change or cancel your plan for the spring semester by the January deadline.
  • Your Spring 2020 Meal Plan: If you wish to cancel or change your selected meal plan for the Spring 2019 semester, you must complete the meal plan adjustment form on MyWitt no later than 4 p.m. Thursday, January 9, 2019.
  • Withdrawal: Students withdrawing on a voluntary basis are granted board refunds on a pro-rated basis through the 5th week of the semester and are based on the date of the exit interview, submission of the official withdrawal paperwork to the Office of Student Development and proper checkout. After the 5th week, no refunds are granted and the student is responsible for the full board plan charge.

Students who fail to change/drop their meal plan before the deadline will be obligated to their original contract for the semester. There is no refund for unused meals or remaining bonus points at any time after the deadline.

I will be in a Residence Hall, but I belong to a fraternity/sorority. How do I obtain the 85 or 45 Meal Plan?

You must choose one of the three meal plans on the Room Agreement. After that, if you wish to change to the 85 or 45 meal plan for the academic year, you will be required to complete and submit a Meal Plan Waiver Form that includes signatures from the fraternity or sorority house president/house manager and the Director of Fraternity & Sorority Life. A link to the waiver form can be found on the meal plan adjustment page on MyWitt.

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