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Managing Student Organization Lists

NOTE ABOUT CHANGES:
Any changes to the list will be updated through out our systems overnight. So if you add new members to the list, you will have to wait until the next day before they will get access, or any emails sent to the list.

Viewing Members of a Student Organization List

Log into the https://my.wittenberg.edu Portal with your Wittenberg Credentials

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Scroll down and select the "Communication Tools" tab

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Click the "Manage Your Mailing Lists" link

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If you receive an error at this point, or get a page with nothing listed, it might be because you are not setup as an owner of the lists.

Ownership is based on being a member of the Student Organization's executives, so make sure you or your Organization's advisor has properly filled out the Student Organization Officer form found here

Student Organization Officer Form

Once that has been filled out the Student Involvement office will work to update the owners of your Organization's lists

You should see several lists, that you can update.

  • The first list is the contact address for the Student Organization, and only those who should be handling communication for the Organization should be on this list.
    (In this example the address is "club-test@wittenberg.edu")
  • The list ending with '-exec' is meant for your Student Organization's Officers and Advisors only
    (In this example the address is "club-test-exec@wittenberg.edu")
  • The list ending with '-students' is the list of all current campus members of the organization.
    (In this example the address is "club-test-students@wittenberg.edu")

Click on the list ending in "-students"

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You will be presented with the list of campus members for your Student Organization

StudentList-01.PNG

Adding Members to a Student Organization List

Follow the steps earlier to view the members of a list

StudentList-01.PNG

Click the "Add Members To List" link

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Type in the Campus Username of the member you wish to add to the list. If you wish to add more than one member at a time, just put a space between their usernames.

IMPORTANT NOTES:

  • Do NOT put in off-campus email addresses on the list. In order for a person to be considered a member you have to use their campus username, specifically.
  • Do NOT put in @exchange.wittenberg.edu or @wittenberg.edu for campus members

When finished click the "Add Members" button

AddingMembersToList.PNG

It will then show you the results of the adding members to the list.

Take note of any errors that it reports. More often than not, it is a mis-typing of a person's campus username.

Click the "Return to ... details" Link to go back to viewing the list and its current members.

AddingMembersToList-results.PNG

You should see the list updated with the current members, and you can then click the "Add Members" button to add any that were mis-typed previously.

StudentList-02.PNG

NOTE ABOUT CHANGES:

Any changes to the list will be updated through out our systems overnight. So if you add new members to the list, you will have to wait until the next day before they will get access, or any emails sent to the list.

Removing Members from a Student Organization List

Follow the steps earlier to view the members of a list

StudentList-02.PNG

To remove a member click the "[remove]" link next to the user.

RemovingMember.PNG

You will then be shown the result of the removal.

Click the "Return to ... details" Link to go back to viewing the list and its current members.

RemovingMember-Result.PNG Click the "[remove]" link next to the next user you wish to remove RemovingMember.PNG

NOTE ABOUT CHANGES:
Any changes to the list will be updated through out our systems overnight. So if you add new members to the list, you will have to wait until the next day before they will get access, or any emails sent to the list.

This document last reviewed September 29, 2017.

 

Wittenberg ITS Solution Center:

E-Mail: solution@wittenberg.edu
Phone: (937) 525-3801
Walk-in support: Located on the Thomas Library Main Level
Walk-in support Hours
Fall and Spring Semesters
Monday - Thursday: 8:00 a.m. to 10:00 p.m.
Fridays: 8:00 a.m. to 9:00 p.m.
Saturdays: 10:00 a.m. to 4:00 p.m.
Sundays: 3:00 p.m. to 9:00 p.m.
Walk-in support Hours
Summer
Monday - Friday 8:00 a.m. to 5:00 p.m.
Saturdays & Sundays: Closed
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